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Clinic accountant reviewing income and expenses in Medbus accounts dashboard

Clinic accounts

Clinic Accounting Software Income, Expenses & Profit in One Ledger

Income from billing posts automatically, expenses are recorded with their bills, doctor and staff payouts are calculated, and month-end closing gives you a profit and loss you can trust.

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  • Secure & Reliable
  • Cloud Based
  • Trusted by 60+ Clinics
Quick answer

What is clinic accounting software?

Clinic accounting software records a practice's income and expenses, doctor and staff payouts, vendor payments and bank or cash balances. Unlike patient billing alone, it shows whether the clinic is profitable, with day-end and month-end closing, a profit and loss statement and data your accountant can use.

Explore the features

Key takeaways

  • Real profit, not just revenue
  • Doctor payouts calculated without spreadsheets
  • Every expense recorded with its bill
  • Cash and bank reconciled daily
  • Clean data handed to your accountant
Accounts Management features

What Medbus Accounts Management does for your clinic

8 capabilities, all on the same patient record as the rest of Medbus.

  • Income from billing, automatically

    Every collection from OP, IP, pharmacy and lab posts to the ledger without re-entry.

  • Expense heads

    Rent, utilities, consumables, marketing and more — recorded with bills attached.

  • Doctor payouts

    Consultant shares and revenue splits calculated from each doctor's billed services.

  • Staff salaries

    Salary payments linked to HR records, with advances and deductions.

  • Vendor payments

    Supplier dues from pharmacy and inventory purchases, with payment history.

  • Cash & bank books

    Cash drawer, bank and UPI balances tracked separately and reconciled daily.

  • Day-end & month-end closing

    Close each day against the drawer, and each month with a locked summary.

  • Profit & loss statement

    Income, expenses and net profit by month, branch or department, exportable for your CA.

How it works

Accounts Management in Medbus, step by step

  1. 1

    Income posts

    Collections from every module post to the ledger as they happen.

  2. 2

    Expenses recorded

    Bills and payments are entered under expense heads with attachments.

  3. 3

    Payouts calculated

    Doctor shares and staff salaries are worked out from the records.

  4. 4

    Books closed

    Day-end and month-end closing produce the profit and loss.

Medbus accounts management in use at a clinic
Why it matters

Why clinic owners need more than a billing report

A busy collection counter does not mean a profitable clinic. Without expenses, payouts and purchases in the same place, owners only see revenue — and find out about margins from the accountant months later. A clinic ledger shows profit every month, by branch and by department.

  • Real profit, not just revenue
  • Doctor payouts calculated without spreadsheets
  • Every expense recorded with its bill
  • Cash and bank reconciled daily
  • Clean data handed to your accountant
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What changes

How Medbus makes Accounts Management better

  1. Monthly profit clarity

    P&L by branch and department without waiting for the CA.

  2. Faster payouts

    Doctor shares are calculated from billed services.

  3. Tighter cash control

    Daily closing catches gaps the same day.

  4. Easier audits

    Every entry has a date, a user and a document.

Made to fit

How you can customise Accounts Management

Set up for your clinic during onboarding — no custom development, and you can change it later.

  • Expense heads

    Your own categories for rent, salaries, consumables and more.

  • Doctor payout rules

    Shares by service or percentage for each consultant.

  • Cash & bank accounts

    The drawers, bank accounts and UPI handles you reconcile.

  • Closing routine

    Day-end and month-end steps and who approves them.

  • Report exports

    P&L and ledgers in the format your accountant wants.

Works with the rest of Medbus

One patient record, every module connected
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Frequently asked questions

Accounts Management FAQ
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How is clinic accounting different from clinic billing?
Billing creates invoices and collects payments from patients. Accounting records all of the clinic's money — income from billing plus rent, salaries, supplier payments and other expenses — so you can see profit and loss, cash and bank balances and payouts.
Can Medbus calculate doctor payouts and revenue sharing?
Yes. You define each visiting or consultant doctor's share by service or as a percentage, and Medbus calculates the payout from the services billed under that doctor for the period, ready for approval and payment.
Does Medbus replace our accountant or Tally?
No. Medbus keeps the clinic's operational books and produces income, expense, GST and profit and loss reports. Your accountant still handles statutory accounts and filings, and can use the exported reports instead of rebuilding them from receipts.
Can we track expenses with bills attached?
Yes. Expenses are recorded under heads you define, such as rent, utilities or consumables, with the bill or receipt attached, the payment mode and the branch, so every entry can be traced.
What is day-end closing in clinic software?
Day-end closing compares the day's recorded collections by payment mode with the actual cash drawer and bank or UPI receipts. Differences are flagged, and once closed the day's figures are locked so they cannot be edited silently.
Can accounts be viewed branch-wise?
Yes. Income, expenses and profit and loss can be viewed for each branch or consolidated for the whole practice on plans with multi-branch management.

Last updated . Capabilities marked * or "where configured" depend on your plan, region and the modules enabled for your clinic.

See it in your workflow

See Medbus Accounts Management in action

Book a free walkthrough with a Medbus specialist. Tell us how your clinic works today and we will show you accounts management running on your own services, doctors and branches — along with the modules it connects to — before you choose a plan.

  • No obligation, no setup fee
  • A walkthrough of your specialty
  • Reply within one working day
  • Free onboarding and migration

+91 89217 54101 admin@techbus.org

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